Groups

Groups are a way to organize your users and automatically enroll them into courses. Groups are recommended for organizations that have a large number of users and want to easily manage their enrollment.

Groups can be further divided into subgroups. A full guide to creating and managing groups can be found here: https://www.learndash.com/support/docs/users-groups/groups/.

Creating a Group

1. Navigate to LearnDash LMS > Groups in the navigation menu.

2. On the top right of the page, click Add New.

3. Enter a title for the group. This will be the name of the group.

4. Add content for the group. This content will appear on the Group Page.

5. Click Publish.

Currently group pages are not used. This is a placeholder for future functionality.

Managing a Group

Adding Courses to a Group

Courses can be added to groups in two ways, through the group or through the course.

Group

1. Navigate to LearnDash LMS > Groups and select the group you wish to add a course to.

2. Select the Courses tab on the group's page.

3. Under the Group Courses, select the courses you want to add to the group, and select the right arrow to assign them to the group.

4. Finally, select Publish or Update.

The courses will now be assigned to the group.

Course

1. Navigate to LearnDash LMS > Courses and select the course you wish to add a group to.

2. Select the Groups tab on the course's page.

3. Under the Course Groups, select the groups you want to add to the course, and select the right arrow to assign them to the course.

4. Finally, select Publish or Update.

Group Courses Auto-enroll

Group Courses Auto-enroll is a feature that automatically adds users to a group when they are added to a course. More information on this feature can be found here: https://www.learndash.com/support/docs/users-groups/groups/group-courses/#group-courses-auto-enroll

Adding Users to a Group

Users can be added to groups in multiple ways,

1. Through the user, useful when you only need to add one user to a group.

2. Through the group, useful when you need to add a handful of users to a group.

3. Through the Uncanny Import Users tool, useful when you need to add many users to a group.

User

1. Navigate to Users > All Users and select the user you wish to add to a group.

2. Scroll down to the User Enrolled in Group section.

3. Select the group(s) you wish to add the user to. Use the right arrows to enroll them into the group(s).

4. Scroll down to the bottom, and select Update User.

Group

1. Navigate to LearnDash LMS > Groups and select the group you wish to add users to.

2. Select the Users tab.

3. Select the user(s) you wish to add to the group. Use the right arrows to enroll them into the group.

4. Finally, select Publish or Update.

Uncanny Import Users

1. Navigate to Users > Import Users.

2. Follow the instructions found here: https://www.uncannyowl.com/knowledge-base/import-learndash-users/

Group Leaders

You can also add Group Leaders to a group. Group Leaders are users who can manage the group. More information on Group Leaders can be found here: https://www.learndash.com/support/docs/users-groups/groups/group-leaders/

Creating a Subgroup

Subgroups are a way to further organize your users. For example, you may have a group for your entire organization, and then subgroups for each department within that organization.

To create a subgroup:

1. Create a group as described above.

2. On the Group page tab, in the Group Attributes section, select the Group Parent from the dropdown menu.

3. Select Save draft or Publish.

Subgroup Inheritance

When a user is added to a parent group, they are automatically added to that group's subgroups. This will give that user access to all courses in the subgroups.